Bring your Own Device Policy (BYOD)
Policy Statement
1. Introduction
Academy of Education and Innovation Australia is committed to supporting student learning experiences within a highly
functioning environment. Our classrooms are reliant on a range of leading-edge technologies from devices to cloud
services. The BYOD policy outlines the rights and responsibilities of students to bring, use and connect their own
devices to college networks for use in their coursework at Academy of Education and Innovation Australia.
This Policy includes:
- Key Principles
- BYOD Agreement
- Costs
- Students Responsibilities
- Damage & Loss
- Technical Support
- Acceptable Use
- Technology Standards
The success of our BYOD program is reliant on collaborative practices involving students and trainers. This document
outlines guidelines for all stakeholders to understand and implement.
2. Key Principles
2.1. The term “device” in this policy refers to any personal mobile electronic device with the capability to connect
to the college’s Wi-Fi network.
2.2. Use of devices at Academy of Education and Innovation Australia will be governed by BYOD policy and the needs
of the college.
2.3. Internet access will be provided through the wireless networks at no cost to students enrolled at Academy of
Education and Innovation Australia.
2.4. Students are responsible for the care and maintenance of their devices including data protection and battery
charging.
2.5. The College will not accept any liability for the theft, damage or loss of any student’s device.
Students who bring their own devices onto the college site do so at their own risk.
2.6. Academy of Education and Innovation Australia is not obliged to provide hardware or technical support for
devices.
2.7. Where the college has reasonable grounds to suspect that a device contains data which breaches the BYOD
Agreement, they may confiscate the device for confirming the existence of the material. Depending on the nature of the material
involved, further action may be taken including referral to the police and or college disciplinary action whichever
is appropriate.
3. Student BYOD Agreement
3.1. Prior to connecting their devices to the network, students must complete the “Acceptance Agreement”.
3.2. It is important to ensure that students are aware of and agree to their obligations under the Student Bring
Your Own Device (BYOD) Policy and relevant policies, prior to using their own device on the Academy of Education and
Innovation Australia Wi-Fi network.
3.3. By accepting the terms, the student acknowledges that they agree to comply with the conditions of the Student
BYOD Policy. Understand that non-compliance may result in the
student being subject to college disciplinary action.
3.4. Student BYOD agreements will be retained in the student admin file for future access as
required.
4. Cost
4.1. Internet access through Academy of Education and Innovation Australia’s network will be provided at no cost to
students.
4.2. Access to course resources will be provided through the important links and other published portals at Academy
of Education and Innovation Australia website.
5. Student Responsibilities
5.1. Students are solely responsible for the care and maintenance of their BYO devices.
5.2. Students are responsible for managing the battery life of their device and acknowledge that the college is not
responsible for charging their devices. Students should ensure that their devices are fully charged before bringing
them to college.
5.3. Students are responsible for taking insurance coverage of their own device to protect any accidental damage,
theft or loss.
5.4. Students must have a supported operating system and current antivirus software installed on their device and
must continue to maintain the latest service packs, updates and antivirus definitions.
5.5. Students are responsible for ensuring the operating system and all software on their device is legally and
appropriately licensed.
5.6. Students should not attach any college-owned equipment to their mobile devices without the permission of the
trainer or Administration and Student Support.
5.7. Students are responsible for securing and protecting their device in college. This includes protective/carry
cases and exercising common sense when storing the device. Academy of Education and Innovation Australia is not required
to provide designated or secure storage locations.
6. Damage and Loss
6.1. Students can bring their devices onto the college site at their own risk.
6.2. In cases of malicious damage or theft of another student’s device, processes for damage to college or another
student’s property apply. The college does not provide accidental damage or theft cover for 3rd party (student
owned) devices and shall therefore not beliable for any damages or theft that occurs on the college’s premises unless the
device was under the direct control of a staff member.
6.3. Under no circumstances should devices be left in unsupervised areas (including, but not limited to, college
premises, open building spaces, workshop areas, offices, unlocked classrooms or toilets). Any device left in these
areas is at risk of being stolen or damaged.
6.4. If a device is found in an unsupervised area, it will be taken to the Administration and Student Support desk.
7. Technical Support
7.1. Academy of Education and Innovation Australia Staff are under no obligation to provide any technical support on
either hardware or software.
7.2. As part of the BYOD Program, Academy of Education and Innovation Australia will offer technical support that
will
assist in helping students with connecting to the college’s network and internet. Due to the device being owned by
the
student, all other technical support and warranty issues will need to be sourced by the student from an external
provider.
8. Acceptable use of BYO Devices
8.1. Using the Academy of Education and Innovation Australia network to seek out, access, store or send any material
of
an offensive, obscene, pornographic, threatening, abusive or defamatory nature is prohibited. Such use may result in
legal and/or disciplinary action.
8.2. Students shall not create, transmit, retransmit or participate in the circulation of content on their devices
that
attempts to undermine, hack or bypass any hardware and software security mechanisms that have been implemented by
Academy of Education and Innovation Australia.
8.3. Students must not copy, transmit or retransmit any material that is protected by copyright, without prior
permission from the copyright owner.
8.4. Mobile phone voice and text, SMS messaging or device instant messaging use by students during the college hours
is
prohibited during class time.
8.5. Students must not take photos or make video or audio recordings of any individual or group
without the express permission of each individual being recorded and the permission of an appropriate staff member.
8.6. The CEO retains the right to determine what is, and is not, appropriate use of BYODs devices at the college
within
the bounds of South Australia privacy and other legislation.
8.7. The consequences of any breaches of this policy will be determined by the CEO, in accordance with the college’s
welfare and discipline policies
9. Technology Standards
9.1. Student BYOD device must meet the following technology standards for maximum efficiency of use on college
campus:
9.2. The wireless network installed at Academy of Education and Innovation Australia operates on both the 2.4 Ghz
and 5
Ghz range. Devices with 802.11a/b/g or 802.11n will be able to connect as long as they support WPA Enterprise
encryption
(The ability to provide a username and a password to join the Wi-Fi network).
9.3. The battery life of the device should be capable of lasting 5 hours minimum of constant use without charge.
9.4. Device hardware specifications must meet the minimum (ideally the recommended) specifications of the operating
system and all applications. Devices must meet current operating system requirements (minimum windows 7 or above).
Acceptance Agreement
I am aware of and agree to the obligations under the Student Bring Your Own Device (BYOD) Policy
and relevant policies, prior to using my own device on the Academy of Education and Innovation Australia Wi-Fi
network.
The BYOD student responsibilities has been explained to me during pre-enrolment and student
orientation/induction session.
Student Signature:
Date:
